Job Description

What’s the job?

The HR Compliance Specialist will play a crucial role in supporting the department in all aspects of HR compliance ensuring the company adheres to all relevant labor laws, regulations, and internal policies. This includes assisting with the monitoring, and maintenance of compliance programs. The incumbent will provide day-to-day support to the department and work closely with various other HR teams and departments.

What will you do?

Regulatory HR Compliance:

Support HR Compliance Manager to:

• Ensure the company complies with all applicable federal, state, and local labor laws and regulations
• Stay updated on changes in legislation and advise on necessary policy or procedural updates
• Work with the relevant teams to coordinate and oversee the completion of required actions from legislative changes
• Conduct regular audits of HR practices, procedures, and records to identify areas of non-compliance

I-9 & E-Verify Support:

• Oversee the electronic I-9 & E-Verify program for North America
• Day to day support to HR’s and troubleshooting
• Conduct weekly audits to check for compliance
• Responsible for 50+ business traveler I-9s
• Responsible for assigning 170+ separate reverification events per year, to the relevant individuals and ensuring they are completed

Compliance Programs:

Support with the day-to-day management of the Compliance programs including but not limited to:

• Outsourced Background Check program
• Outsourced Employee-Verification program
• Outsourced Unemployment-Compensation program
• Outsourced Work Opportunity Tax Credits (WOTC) and New Hire Compliance programs.
• Outsourced EEO and California Pay data reporting programs for NA

HR Education and Training:

• Support in the delivery of training programs on compliance related topics including I-9
• Train managers and employees on new or updated policies and procedures

Reporting and Documentation:

• Support with the maintenance of accurate and up-to-date records of all HR compliance activities
• Support with the preparation of regular reports to senior management on compliance status, risks, and outcomes
• Ensure documentation meets legal standards and is readily accessible for audits or inspections

What do you bring?

• Bachelor’s degree in HR or related field is preferred
• 2-3 years’ experience in HR compliance
• Ability to apply and follow established procedures and work instructions to complete day to day responsibilities, which are generally well-defined and straight-forward, but require relatively frequent deviations
• Excellent written and verbal communication skills are required to be successful in this role
• Strong organizational skills with ability to prioritize multiple tasks in a fast-paced environment, demonstrating a high level of integrity and accuracy
• Ability to handle high volume of work efficiently
• Must have strong attention to detail and error prevention
• Ability to develop and maintain a positive working relationship with others, including being courteous with others when requesting or transmitting information, asking questions, or seeking clarification
• Analytical and problem-solving skills, capable of sound decision making and proven ability to work without frequent supervision

What are our perks?

We provide unique options to fit your unique lives! Our Total Rewards Program is customizable to accommodate your needs. Our menu of flexible options includes, but is not limited to:

• Excellent healthcare options: Medical, vision, prescription & dental
• Family Focus & Balance: Parental leave, paid time-off and Employee Assistance Program
• Financial Security: Competitive 401(k), Company-funded Retirement Accumulation Plan and Employee Stock Purchase Program (PEG)
• Tuition Reimbursement: Continuing education for every season of your career
• Pet Insurance options: Insurance plan & prescription discount program for your furry friends
• Employee Recognition Programs
• PerkSpot: Our exclusive one-stop online discount marketplace
• LiveWell: Rewarding you for living a healthy lifestyle

At Saint-Gobain, our employees have pride in belonging to an organization whose culture is made up of these core values: Trust, Empowerment, & Collaboration. Our company encourages diversity and inclusion in all its forms while our products .

Saint-Gobain provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Saint-Gobain is an equal opportunity employer of individuals with disabilities and supports the hiring of veterans.

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