Office Administrative Assistant Job at CyberX Info System, Belfast, ME

QXYvT1gwcldaaVBOQzdSMnV4ZU5mOTA3RHc9PQ==
  • CyberX Info System
  • Belfast, ME

Job Description

Job role: Part-Time Office Assistant

Location: Belfast, Maine

We're looking for a versatile Office Assistant to support our growing team with administrative, accounting, and light IT tasks. This is a dynamic, part-time role with room to grow into full-time as we expand. If you're someone who thrives in a fast-paced environment and enjoys wearing multiple hats, we want to hear from you!

What You’ll Do

Administrative Support

  • Oversee daily office operations and provide general support to staff
  • Maintain organized filing systems (digital and paper)
  • Schedule meetings, prepare agendas, and record minutes
  • Respond to general phone and email inquiries
  • Assist with document formatting, proofreading, and preparation

Accounting Support

  • Enter financial transactions into accounting software (QuickBooks, Xero, etc.)
  • Assist with invoice generation, expense tracking, and monthly reconciliations
  • Help manage accounts payable/receivable records
  • Coordinate with external accountants on reporting and tax preparation
  • Support budget tracking and procurement processes

IT & Tech Support

  • Provide basic tech support (email setup, printer issues, etc.)
  • Assist with software updates and installations
  • Help maintain the company website or CMS (e.g., WordPress)
  • Track IT inventory (hardware/software)
  • Liaise with external IT providers when needed

Required Qualifications

  • High school diploma (Associate degree or higher preferred)
  • Experience in office administration or accounting support
  • Proficient with Microsoft Office and Google Workspace
  • Familiar with accounting tools like QuickBooks, Xero, or similar
  • Comfortable with basic IT troubleshooting and support

Job Tags

Full time, Part time, Work at office,

Similar Jobs

Noor Staffing Group

Project Manager Job at Noor Staffing Group

 ...Company overview A well-established and highly respected general contractor in the Bethesda, MD area is seeking a Project Manager to join its team. This company specializes in a diverse range of projects, including life sciences, education, multifamily, commercial... 

Brooksource

Senior Data Manager Job at Brooksource

 ...Job Title: Director of Data & AI Location: Vinings, GA Work Arrangement: In-office 4 days/week, remote on Fridays We...  ...with business goals. Key Responsibilities Lead and manage multiple technology teams responsible for developing and supporting... 

Eastridge Workforce Solutions

Full Desk Recruiter Job at Eastridge Workforce Solutions

 ...~ Pet Insurance ~ Company-sponsored Volunteer Events ~ Corporate Discounts - 20-60% off on certain movies, hotels, concerts, sporting events, and more! WHAT MAKES EASTRIDGE WORKFORCE SOLUTIONS DIFFERENT: At Eastridge Workforce Solutions, we do more than connect... 

BEPC Inc. - Business Excellence Professional Consulting

Data Analytics Lead Job at BEPC Inc. - Business Excellence Professional Consulting

 ...BEPC is actively looking for a Data Analytics Lead in South San Francisco, CA 1 year contract...  ...Analytics Leader (DAL) in gRED Early Clinical Development (ECD) Data Intelligence team...  ...impact to the organization. The DAL manages the creation and implementation of analytical... 

Climate Pros, LLC

Field Service Supervisor- Supermarket Refrigeration Job at Climate Pros, LLC

MUST HAVE 7-10 YEARS OF SUPERMARKET REFRIGERATION EXPERIENCE As a Field Service Supervisor, you will lead a team of Service Technicians. You will deliver an impeccable service experience to each Climate Pros customer while preparing your assigned team to meet the needs...