Job Description

About Us

Puerta del Abra Imports is a boutique wine import and distribution company representing a family-owned, terroir-driven winery from Argentina. We focus on high-end, small-batch wines and work with top-tier restaurants, retailers, and distributors across the United States. As our operations grow, we are building the infrastructure needed to scale up—and we’re looking for a Business Operations Coordinator who will be at the core of that journey. You will play a hands-on role in helping design, implement, and manage core administrative and compliance systems, including tax filings, state licensing, HR workflows, and multi-market regulatory needs.

Key Responsibilities

Compliance Development & Management

• Collaborate with leadership for: state licensing and regulatory matters, deadline tracking and submission workflows, and HR administrative tasks such as contractor agreements and onboarding.
• Liaise with third-party vendors (e.g., lawyers, tax consultants, suppliers, accountants, etc.).
• Tax filings support.
• Maintain compliance calendars and SOPs.
• Build out digital records systems for documentation.

Logistics & Supply Chain Coordination

• Coordinate shipments and imports.
• Manage product documentation and export/import compliance.
• Monitor inventory and support internal transfers.
• Oversee sales and samples shipments.

Finance & Admin Support

• Generate invoices and maintain accounts receivable follow-ups.
• Assist with expense tracking and reconciliation.
• Generate annual budgets and management reports in coordination with head office.
• Maintain customer database (CRM), pricing documents, and customer records.
• Support sales activities and client onboarding.

Project & Team Coordination

• Schedule meetings, tastings, and events.
• Manage documentation and timelines for strategic projects.
• Coordinate with Argentina team on compliance and shipment timelines.
• Prepare materials for events or tastings.

You’re a Great Fit If You:

• Are extremely organized, proactive, and operate independently.
• Thrive in environments where you help shape the system.
• Have 2–5 years of experience in compliance or business admin.
• Communicate well internally and externally.
• Are tech-savvy and familiar with cloud-based tools.

Bonus Points For:

• Experience building systems at early-stage companies.
• Familiarity with U.S. regulatory environments.
• Passion for boutique wine or niche high-end markets.
• Proficiency in Spanish.

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